The University Council

Mandate

The University Council is the supreme organ of the University, responsible for the overall administration• Council ensures due implementation of the objectives and functions of the University is established in accordance with the Universities and Other Tertiary Institutions Act, 2001, and has five committees, namely:

  • Finance, Planning and Development Committee
  • Estates and Works Committee
  • Appointments Board
  • Students’ Welfare and Disciplinary Committee
  • Audit and Risk Management Committee
7th council group photo

The Appointments Board.

The Appointments Board shall be composed of nine (9) members in accordance with section 50(2) of the Act and perform the following functions:

  1. a) Be responsible to the Council for the appointment, promotion, removal from service and discipline of staff of the University.
  2. b) Advise Council on the organization and staffing levels of the University;
  3. c) Advise Council on staff development.
  4. d) Make recommendations to the Council concerning terms and conditions of service of staff and;
  5. e) Consider and handle any other matters referred to it by Council.

 Membership

The Appointments Board shall be composed of the below members:

  1. a) Chairperson
  2. b) Vice-Chancellor
  3. c) University Secretary
  4. d) Ministry of Education and Sports representative
  5. e) Ministry of Public Service representative
  6. f) MUSTASA representative
  7. g) Ministry of Finance representative
  8. h) Senate representative;
  9. i) Council appointee (preferably a Lawyer)

Ex-officio members

  1. a) Chairperson of Council
  2. b) Deputy Vice-Chancellor (Finance and Administration) UNIVERSITY COUNCIL CHARTER RULES OF PROCEDURE FOR MBRARA UNIVERSITY COUNCIL AND ITS COMMITTEES

 

Secretariat

  1. a) Director Human Resources
  2. b) Head Legal Department
  3. c) Deputy University Secretary

The following rules will apply in the interest of natural justice and to avoid bias in the proceedings of the committee

and will automatically form part of the rules of procedure adopted by that committee.

  1. a) When a disciplinary hearing is taking place any member of staff who is a member of the Internal Staff

Disciplinary Committee will not participate as they will be conflicted having already passed a decision

on the same.

  1. b) In the case of interviews involving members of staff for promotion or for any other position they may

be interested in that has been advertised by the University, save for the Vice-chancellor, University

Secretary, and the Secretariat, this will be handled strictly by external members of the Board.

  1. c) In case there is an issue of quorum to handle such matters as stated above any ex officio member of

the Appointments Board may be called upon to make numbers or the activity adjourned until quorum is

able to be attained.

  1. d) In all disciplinary hearing the rules of natural justice shall prevail and these will include but not be

restricted to full disclosure of all charges and evidence to be used in the hearing, sufficient time to

respond to the same, right to Counsel unless excluded by operation of statute and the right to crossexamine must be accorded.

 Finance, Planning and Development Committee

6.1 Functions of the Finance, Planning and Development Committee

The Finance, Planning and Development Committee shall be composed of 9 Members and perform the following  functions:

  1. a) Advise Council on financial, planning and development matters of the University.
  2. b) Consider and present the Annual and Supplementary budget estimates to the Council for approval.
  3. c) Consider proposals for revenue generation.
  4. d) Monitor budget performance through quarterly financial reports; advise.
  5. e) Receive and consider requests for re-allocation of funds in the approved annual budgets.
  6. f) Periodically review the status of the assets of the University; and
  7. g) Consider and handle any other matters referred to it by Council. UNIVERSITY COUNCIL CHARTER RULES OF PROCEDURE FOR MBRARA UNIVERSITY COUNCIL AND ITS COMMITTEES

5.6.2 Membership

  1. a) Chairperson (Council appointee)
  2. b) Vice-Chancellor
  3. c) University Secretary
  4. d) Deputy Vice-Chancellor (Finance and Administration)
  5. e) Ministry of Finance representative
  6. f) Ministry of Education and Sports representative
  7. g) Guild representative
  8. h) MUSTASA representative
  9. i) Council appointee

Ex-officio members

  1. a) Chairperson of Council
  2. b) Deputy Vice-Chancellor (Academic Affairs)

Secretariat

  1. a) University Bursar
  2. b) Deputy University Secretary
  3. c) Head Legal Department

In attendance

  1. a) Head Planning
  2. b) Head Procurement

 Students’ Welfare and Disciplinary Committee

 Functions of the Students’ Welfare and Disciplinary Committee

The Students’ Welfare and Disciplinary Committee shall be composed of 9 members and shall perform the

following functions:

  1. a) Advise Council on the establishment, organization, and control of the University halls of residence and

standards governing external students’ accommodation;

  1. b) Handle students’ disciplinary cases and appeals referred or brought to it from time to time;
  2. c) Handle reports received on the welfare of students; UNIVERSITY COUNCIL CHARTER RULES OF PROCEDURE FOR MBRARA UNIVERSITY COUNCIL AND ITS COMMITTEES
  3. d) Develop and review policies governing the welfare and discipline of students;
  4. e) Oversee the counselling and guidance services of students;
  5. f) Promote and oversee the development of games and sports;
  6. g) Handle other matters related to students’ welfare, enhancement of student facilities and student services

and affairs;

  1. h) Oversee the implementation of key policies on sexual harassment, HIV/AIDS, special needs and Gender
  2. i) Report periodically to the Council about the Committee activities, issues, and related recommendations;

and

  1. j) Perform any other duties that the council may determine.

5.7.2 Membership

  1. a) Chairperson (Council appointee);
  2. b) Vice-Chancellor
  3. c) University Secretary
  4. d) Deputy Vice-Chancellor (Academic Affairs)
  5. e) Ministry of Education and Sports Representative
  6. f) Convocation Representative
  7. g) Guild President
  8. h) University Council Students Representative
  9. i) Council appointee

Ex-officio members

  1. a) Chairperson of Council

Secretariat

  1. a) Deputy University Secretary
  2. b) Dean of Students
  3. c) Head Legal Department

In attendance

  1. a) University Warden

 Audit and Risk Management Committee

5.8.1 Functions of the Audit and Risk Committee

The Audit and Risk Management Committee shall be composed of 9 members who shall be external members

save for the Vice-Chancellor, Deputy Vice-Chancellor (Finance and Administration) and the University Secretary

and shall perform the following functions:

  1. a) Oversee the internal auditing function of the University;
  2. b) Consider the effectiveness of the internal control system of the University, including information

security and control;

  1. c) Obtain internal and external audit reports together with management’s responses and follow up on

the implementation of management’s planned actions;

  1. d) Review of the Audit Charter, audit plans, internal audit activities with management and the Internal

Auditor;

  1. e) Review the findings of any examinations by regulatory agencies;
  2. f) Report periodically to the Council about the Committee activities, issues, and related

recommendations;

  1. g) Conduct or authorize investigations into any matters within its scope of responsibility.
  2. h) To handle all issues related to the Intellectual Property of the University and make recommendations

to Council.

  1. i) To consider and handle any other duties that the Council may determine

5.8.2 Membership

  1. a) Chairperson (appointee of Council)
  2. b) Vice-Chancellor
  3. c) Deputy Vice-Chancellor (Finance and Administration)
  4. d) University Secretary
  5. e) Ministry of Finance Representative
  6. f) Convocation Representative
  7. g) Council Appointee (Member external to the University)
  8. h) Council Appointee (Member external to the University)
  9. i) Council Appointee (Member external to the University)

Ex-official members

  1. a) Chairperson of Council

Secretariat

  1. a) Internal Auditor
  2. b) Deputy University Secretary
  3. c) Head Legal Department

Estates and Works Committee.

5.9.1 Functions of the Estates and Works Committee.

The Estates and Works Committee shall be composed of 9 members and it shall perform the following functions:

  1. a) Advise on the management and utilization of MUST property;
  2. b) Advise on the acquisition, disposal, and lease of university property and other assets in accordance

with MUST’s development plans;

  1. c) Recommend the location of works for which funds have been approved and released and the

sequence of their execution;

  1. d) Ensure that approved works are executed on and within MUST’s property and in line with the law;
  2. e) Ensure security of university property;
  3. f) Formulate policies and practices that will safeguard university property.
  4. g) Set and periodically review the planned maintenance procedure and standards not only for buildings

and other physical structures but also for grounds maintenance, sewerage, and garbage disposal;

  1. h) Report periodically to the Council about the Committee activities, issues, and related recommendations;
  2. i) Periodically inspect the existing property and ongoing works to ensure professional and other

standards and update Council on likely changes and the financial implications;

  1. j) Periodically check and ensure that the Assets Register is accurate and up to date;
  2. k) Consider and handle any other duties as the Council may direct.

5.9.2 Membership

  1. a) Chairperson (Council appointee)
  2. b) Deputy Vice-Chancellor (Finance and Administration)
  3. c) University Secretary
  4. d) Council appointee UNIVERSITY COUNCIL CHARTER RULES OF PROCEDURE FOR MBRARA UNIVERSITY COUNCIL AND ITS COMMITTEES

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  1. e) Council appointee
  2. f) Council appointee
  3. g) Convocation representative
  4. h) Students representative

Ex–officio members

  1. a) Vice-Chancellor
  2. b) Deputy Vice-Chancellor (Academic Affairs)

Secretariat

  1. a) Deputy University Secretary
  2. b) Head of Estates
  3. c) Head Planning
  4. d) Head Legal department

In attendance

  1. a) University Bursar
  2. b) Head of Procurement department